The Hideaway

Pre-Event Information

Please complete this form at least 7 days before your event. It helps us prepare for your group and make sure everything runs smoothly.

Leave this empty:

Event & Onsite Contact

Who will be our main contact during your event?

Group / Event Name *

Arrival Date *

Departure Date *

Your event is less than 7 days away. Please submit as soon as possible and we will do our best to prepare.

Onsite Contact Name *

Cell Phone (for texting) *

Email *

Dining & Dietary Needs

We happily accommodate gluten-free, dairy-free, vegetarian, and vegan diets, as well as food allergies. Please list true allergies only, as we are not able to remove ingredients based on preference.

Group meals are served at 8:00 AM, 12:00 PM, and 5:00 PM. Meal times can shift up to 30 minutes earlier or later.
Gluten-free meals are not suitable for guests with celiac disease.
We serve group meals and cannot accommodate individual requests outside these options. Kitchenettes with refrigerators, microwaves, and sinks are available.
Dietary info must be received at least 24 hours before each meal. Guests not on this list may not receive their requested meal until the following day.

Guests with Dietary Restrictions

Only list guests who have a dietary restriction, and tell us which meals they will be here for. Example: Jeff, Tuesday lunch and dinner, Gluten-free, Allergic to pine nuts. If no one in your group has restrictions, leave this blank.

I understand the dining information above. *

Meal Counts & Schedule

Meal Counts *

Total number of guests eating with us at each meal. Example: Monday, Dinner, 23.

Tentative Event Schedule

Include meetings, activities, and planned meal times.

Meeting Rooms & AV

Available options include rows of chairs, tables and chairs, conference style tables, a podium, up to 2 microphones, a flat-screen TV (please bring an HDMI capable device and cord), and a whiteboard or flip chart.

Additional rooms or requests

Overnight Accommodations

Example: Jack and Jill, Couple, Requests noon checkout. Special requests are not guaranteed, but we will do our best.

Large group? Attach a list instead (optional)

You can upload a spreadsheet or PDF of your rooming or dietary list.

I understand all overnight rooms must be vacated by 10:00 AM on the day of departure. *

Review & Submit

Please look everything over. Use Back to make changes.

Anything else we should know?

Please fill in the highlighted fields before continuing.